A Guide to Choosing a Simple Project Management Software

‘Keep it simple, when you get too complex you forget the obvious’. - Al McGuire

I completely agree with the quote. The simpler you keep it, the clearer things become. You can also relate it to the today’s topic. With a simple project management software, a team is less likely to make mistakes and more likely to achieve its goals. But, how to choose one that fulfils all your project needs and at the same time simplifies your work life? I have come up with this article to guide you on selecting the software that fits within everyone’s requirements -

• Consider the features you want

Different project management software offer a variety of different features. But, overly loaded software can lead to confusion and complication in your team. You need to understand which features are required for your projects. This analysis is important to prevent unnecessary expenditure on the features you would not use. In addition, it will become easy to find the software offering exactly what you want.

• Usability 

I think user-friendliness is the most important factor to consider while choosing a project management software. The tool should have no learning curve so you won’t have to train your employees on its usage. In case you don’t find a software easy to use, there are high chances your team members will also face problem while using it.

• Price

There are a number of project management software available in the market and every software comes with a different price. You need to make sure the software you go for should be cost effective, especially when you have budget restrictions. You can consider different options and compare their price with the features offered.

Also Read: 10 Management Mistakes to Avoid When Creating a Project Plan

• Security

Another important point to consider before selecting a project management software is security. This is because you will store a lot of sensitive information in it. Even if you are not going to store such stuff, you would want to keep all your information safe and secure. Isn’t it? So, choose a project management software that runs on cloud and offers other advanced security and privacy options, because it will give you the peace of mind you deserve.

• Try alternatives before zeroing in on one

As I told you in the beginning that there are many project management tools out there, you can try all the options before choosing one. Most of the software offer free trials, so you can try them for a specific time period and see if it works for you or not. Assign the task of taking trials to a few people in your team.

• Get feedback on different software

Once your team members have tried the alternatives, it’s time to get their feedback on different software. Ask them which software they found easy to use and perfect to fit within their workflow. This way, you will find it easy to zero in on a simple project management software that fits within your work culture.

Considering all the above points, it will become a piece of cake to choose the software of your choice.