How an Online Proofing Software Benefits You?

As they say, Necessity is the mother of invention. When we find something difficult, we come up with new ideas that produce better products and services. And, this way difficult things become easier than before.

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Similarly, businesses incorporate latest technology to make their way of work simpler and faster than before. In today’s article, I am going to discuss how an online proofing software has simplified file proofing for teams -

• Helps to avoid email trap

Many creative professionals still exchange emails to get their files reviewed and approved. The problem with this method is that they need to send multiple emails for file proofing. And, involvement of multiple collaborators makes the situation even more complicated. But, with an online proofing system, all you need to do is upload a file, add collaborators, get their review and make changes. It’s far simpler than exchanging emails, isn’t it?

• File versioning

With the feature of file versioning, collaborators can see the latest version of a file. They are able to review it and recommend changes as per their requirement. And, creative teams can make those changes in their files. So, this feature is a great time saver, both for collaborators as well as creative professionals.

• No room for confusion

Exchanging emails for file approval may lead to a lot of confusion. A creative professional can easily misinterpret the changes a collaborator wants. Apart from this, there’s uncertainty about who, what and when aspects of the file. An online proofing software lets you know who has created a particular file, who are the collaborators and when it has been proofed.

So, there’s hardly any chance of misinterpreting the required changes. This is because collaborators can highlight the error areas and add comments to explain the changes - all at one place.

• Everything is at one place

Searching for a particular file or feedback in emails is a painful process. It also wastes a lot of time. Here, an online proofing tool comes to your rescue. Whether it's your files or collaborators’ feedback, everything gets saved in the online proofing system. And, when all your stuff is at one place, you can easily find anything.

• Accessibility

With the tool, creative teams don’t have to worry about file approval while working remotely. It lets them share their files and get them reviewed by using any device with internet connection. They don’t have to be in the office to access the files. They can review files irrespective of their location.

• Easy collaboration 

Using an online proofing tool, collaboration becomes a piece of cake. Creative teams just have to add their clients to the system, and that’s about it. They can share their feedback, review the files, view changes made in them after the feedback and lot more in real time. A creative professional doesn't need to stress himself/herself playing the email volleyball every time a change is made in a file.

If you are a creative professional, by now you must have made up your mind to try the tool. I would recommend it to make your worklife much smoother than ever before.