Tips to make the most out of a collaboration tool

Software are used in organizations to make work simpler, faster and better than before. But it’s not enough to just acquire a tool and get your team to use it. More than this, you need to learn to make the best out of it and let your team know the same. Keeping this in mind, I have come up with an article on how to take full advantage of a collaboration tool.

Once you know how to use the software for maximum benefit, it will certainly add to your team’s productivity. So, read on to know the tips on complete utilization of the tool and see how it works -

• Make everyone participate in discussions

Everyone in your team has his/her own perspective to look at things. You never know which idea or suggestion can add to progress of a project. But, for that your team members must brainstorm together. You must also not forget that not everyone feels comfortable expressing his/her ideas in front of the whole team. In such a case, an online collaboration tool comes to the rescue.

With the tool, you can make even the shy and introverted team members participate in discussions. Simply add the team members to the software along with the discussion topic and you are all set to go. This way, you will get opinion and suggestions from each and every team member in the project without putting too much effort.

• Get your files reviewed quickly

I think file review and feedback sharing are among the top pain points a team faces. The complexity and time consumption in the process lead to work stress and thereby decreases team-productivity. But, if you use a collaboration tool you can save your team from all this.

Advanced tools come with the option of online proofing. If any of your team members has to get a file reviewed, he/she can simply upload it in the software and share it with collaborators. On the same file, collaborators can show the required changes by highlighting the error areas. Besides, they can add comments to explain the changes or clear any doubts. Finally, the team member can make the required changes and get the file approved.

• Save time with chat

It’s quite normal to come across different issues while working on a project. But, the problem is it’s not a wise idea to stop working everytime you want to ask a question or discuss something. At times, you are busy working on an important task with tight deadline, so you want to keep distractions at bay. Moreover, if you stop tasks in between it will affect your workflow and therefore, productivity.

An online collaboration tool lets you maintain smooth workflow while still  helping you to get your doubts cleared. A software that comes with group chat feature lets you quickly carry out a conversation with any team member or the entire team without interrupting your work.

You must use the software to its full potential. And, if you are not using the tool yet then I would strongly recommend it for better performance and results at work.