3 reasons to switch from emails to collaboration software

Emails have long been a common way of both internal and external communication in organizations. Even after introduction of advanced methods of collaboration, many teams still rely on them. The first thing such teams do in the morning is to check their inbox for any latest updates or information.

But, they need to understand how important it is to include latest technology at work. The technology I am talking about here is project collaboration software. There are some solid reasons to ditch emails and start using the software for collaborating in projects. In this article, I have listed some of those reasons -

• Increase productivity

Do you know emails could be a big reason behind decreased productivity at work? Most of the time you keep on checking your emails while working. This can be a big distraction and affect your productivity negatively. With a collaboration tool, you don’t have to send emails back and forth to interact with your team members. With the software, everyone involved in a project can connect easily, be it manager, team members or client. With efficient communication, easy file sharing and smoother workflow, things become really easy.

• Keep things clear

It’s common to get confused while trying to retrieve a piece of information in an email thread. You can easily misinterpret things because of email forwarding, Carbon copy (Cc) and Blind carbon copy (Bcc), which of course has negative impact on your work. Using a collaboration software you can share stuff with relevant people in real time. It lets you communicate directly, helping to eliminate the issues faced while playing email volleyball. So, stop getting confused over emails and bring clarity into your work life with the software.

• Save your time

When you carry out communication using emails, most of the time is spent checking inbox for new alerts. Not every alert received in inbox is important, so your email account easily becomes a dumping ground for every type of communication. You have to go through even unnecessary emails to find critical alerts and it’s a huge waste of time. A project collaboration software assists in dealing with all this. Since the software notifies you on all the key updates in real time, you can prioritize things easily and work accordingly.

Even studies indicate that staying away from emails is good for employees. According to a study by University of California (UCI), Irvine and United States Army researchers, when employees are away from work email, it helps to considerably reduce stress and increase focus at work.

As per Gloria Mark, a UCI informatics professor who co-authored this study, “We found that when you remove email from workers' lives, they multitask less and experience less stress". I think all such reasons are enough to encourage you to replace emails with an online collaboration software. So, get the software today and make collaboration simpler and faster than ever.