Take a Wise Step by Using Task Management Software in Projects

Managers have the responsibility of assigning work to their team members. And, they do this task using a number of different ways. For instance, many managers out there distribute work verbally, yes many do, even today! But, how much can you rely on your memory for this? Then there are others who use emails to let their team members know about their responsibilities. Emails also sometimes create a mess, especially when you have long email threads to deal with. The best way to manage work in a project is to use a task management software.

Here’s a list of reasons to use the software -

• Eliminates the need of exchanging email

It doesn’t make sense to spend your precious time drafting a long email to assign work. Sending separate emails for every team member to explain his/her work leads to even more time wastage. A task management tool assists in both, managing tasks and saving time.

The software lets you create a task list in it, where you can add each and every task in a project. In addition, you can set start and due date for all the tasks so as to get them delivered on time. The best part is you can do all this at one place accessible to all your team members.

• Prioritize work

“We realize our dilemma goes deeper than shortage of time; it is basically a problem of priorities. We confess, we have left undone those things that ought to have done; and we have done those things which we ought not to have done” - Charles E. Hummel

There’s a reason behind prioritizing things in life. Right from our childhood, we are told to do things in an orderly manner. Prioritization is important in your family as well as work life. An online task management software lets you add labels to different tasks in a project. For example, if you are currently working on a task, it can be labeled as ‘in progress’. Similarly, the tasks you are done with can be labeled as ‘completed’.

• Track time spent on each activity

Creating a task list and assigning work to your team is not sufficient. You should always be aware of the progress made in a project. An online task management software lets you keep track of how your team is spending its time at work.

By using the software, every team individual can enter the amount of time spent on different tasks either manually or by using timer. You can see all this record in timesheets in the tool and keep a bird’s eye on the project progress. And well, not just on project’s progress, but also on the progress of your team members.


Task management becomes even more important when it comes to large projects. This is because such projects involve more tasks and therefore are more complex. But, a task management software helps you deal with it. The software defines each aspect of a task so well that there remains no confusion about its different aspects like what, when, how and who.