Points to Remember While Choosing a Collaboration Tool

Are you planning to use an online collaboration software? If yes, you have taken a good decision for better and fast execution of your projects. But, before going for one you should consider some points. Firstly, you need to know about the essential features of a web based collaboration tool to make the most out of it. And, then take some time to analyze your requirements at work.

I’ve come up with a list of points you should consider while choosing the software -

• Usability of the tool

You should know that some collaboration tools have steep learning curve. If you find the user interface of the software confusing, you should think twice before zeroing in on it. It can create problem in long run if your team members find it difficult to use. This will also create a necessity of training employees on its usage.

Make sure the software you choose has easy interface. Many collaboration software offer free trials. You can take such trials and get an idea of what it will be like using the software before you finalize on it.

• Your company’s requirements

In the beginning of the article, I told you that an online collaboration tool should fit within requirements of your organization. Choosing the tool becomes really easy by analyzing your collaboration needs.

You should know how the tool will help you work in a better way and solve your problems. Since your team members will be the ones using the new software, ask them about their requirements regarding collaboration. And, based on those requirements narrow down your options.

• Ease to manage tasks

An online collaboration software should have the feature of task management in it. With help of this feature you can keep an eye on different tasks and their details, all from one screen. In addition to this, you can assign work to different team members. Not only this, you can break down the complex tasks into simpler subtasks.

Another advantage is that you can set deadlines of tasks. This not only helps in getting the work done on time, but also makes your team members more productive.

• Ability to discuss and brainstorm from anywhere

In a project, it is crucial to get the relevant people together even when they’re not in the same building/location. A collaboration tool that allows you to work from anywhere makes remote work smooth and easy. With help of it, teams can work together and share solutions, ideas, work strategies and other important information.

I would suggest you to go step by step. At first, consider all the features I have mentioned in the article, and compare different tools. And then, before selecting the tool you need to make sure it fulfils your team’s collaboration needs.

I hope this article will help you to find the online collaboration tool of your choice. And, once you zero in on one, do let me know in the comments why did you go for it.